A. Copies of written records, maps, photographs including slides, audio tape recordings, video tape recordings and diskettes shall be made and provided by the City upon request and payment of the actual cost of reproducing the same, which cost shall be established by City Council resolution.

B. Labor and mailing costs shall be included in the cost of reproduction. The costs include the actual cost of paper and per page cost for the use of copying equipment, costs directly incident to shipping including postage or delivery charges and the cost of any container or envelope and staff time to copy such public records pursuant to Chapter 42.56 RCW. The costs of reproduction provided for by resolution shall include, but not be limited to, the following records: street maps, zoning maps, zoning codes, ordinances, public meeting minutes, resolutions, verbatim transcripts, deeds, contracts, and other records of the character contemplated in LMC 1.24.010.

C. The City may, at its discretion, require the requestor to deposit a sum in an amount not to exceed 10 percent of the estimated cost of providing copies for a request. If the request is made available on a partial or installment basis, the City may charge for each part of the request as it is provided. If an installment of a records request is not claimed or reviewed, the City is not obligated to fulfill the balance of the request.

D. Failure to Pay Required Fees. In the event a requestor fails to pay a bill for fees incurred within 30 calendar days, the City shall require the requestor to pay in full the past due amount owed before it will begin processing a new request or a pending request from the delinquent requestor. In addition, the City may require advance payment for any future requests of the full amount of the estimated fee before the City begins to process a new request or a pending request from the requestor. If the City is unable to collect the duplication fees from the requestor, the City may, upon providing 30 calendar days’ prior written notice to the requestor, destroy the duplication set of records made available to the requestor in order to avoid storage concerns. Although the records are destroyed, the requestor shall still be made responsible for the costs the City incurred in duplicating the records originally requested by the requestor.

E. Where the request is for a certified copy, there shall be an additional charge in the amount established by City Council resolution to cover the additional expense and time required for certification.

F. The City Clerk or a department head may provide copies of City records at no charge to individuals or government agencies doing business with the City, if the City Clerk or department head determines such action is in the best interests of the City. [Ord. 422 § 1, 2006; Ord. 12 § 8, 1995.]