When an application or appeal has been set for public hearing, the Community and Economic Development Department shall coordinate and assemble the reviews of other departments and governmental agencies having an interest in the subject application or appeal and shall prepare a report summarizing the factors involved and the department findings and recommendation or decision. At least five working days prior to the date of the scheduled hearing, the report, and in the case of appeals any written appeal arguments submitted to the City, shall be filed with the Examiner and copies thereof shall be mailed to all persons of record who have not previously received said materials. [Ord. 264 § 8, 2001; Ord. 77 § 1, 1996; Ord. 13 § 15, 1995.]