3.09.300 Grant administration.
As to any funds which are funded in whole or part by grants, the following provisions apply:
A. The City Manager or designee shall maintain a separate record of accounts showing the receipts and disbursements of each and every grant assigned to such fund. The department assigned, by the terms of the City’s acceptance of such grant, to administer any program or activity financed wholly or in part by the grant financially controlled by this fund, shall approve all expenditures therefrom and shall maintain such records and documents, and prepare such reports as may be required by the grantor agency or the City Council.
B. Other General/Financial Information.
1. Projects Established. Individual grant projects shall be established in this fund, based on council authorization or acceptance. Fund appropriations shall not lapse at the end of any calendar year but shall remain in effect until the grant project is completed. Administrative housekeeping-oriented projects may be established by the Assistant City Manager for Finance and Administrative Services.
2. Financing. The grant fund is hereby authorized to borrow moneys from time to time from other City funds in amounts necessary to effectuate the purposes of such fund. Authorization for each such loan shall be made by the City Manager or designee. Such authorization shall be given only when the lending fund has sufficient resources to make the loan, which shall be determined by the Finance Director. Such loans shall be without interest unless interest is required by law, and shall be repaid when there no longer exists a financing need within such fund. Where interest is required by law, the Assistant City Manager for Finance and Administrative Services shall designate the appropriate rate. [Ord. 589 § 31, 2014.]